5 tips: How to get the timesheets

5 tips: How to get the timesheets


o you know when the worker or the customer does not report timesheets on time for payroll? Here are 5 tips to help you get them on time.

1) Remove obstacles

Filling timesheets should not be a hard task. Make it so easy that all excuses for missing reports are eliminated. In the end, it should be a good and easy service for everyone.

Make a routine as all consultants in the agency to know and guide the workers/customers every time.

If some jobs are requiring to participate both hourly and temporary workers, make the hiring and management procedures as similar as possible. Perhaps the same worker will be sent to both types of jobs.

Listen and understand the temporary worker or customer who has not reported to the timesheet. Perhaps you can thus identify an obstacle in the procedure that should be eliminated.

2) Track deadlines

Plan the rest of the reporting deadlines of the year and show them to temporary staff and customers.

Split deadlines structured on 14 days salary, monthly salary or the intervals worked at the Vikar agency.

Deadlines can be sent / delivered to the employee on appointment and to the customer upon appointment. Also have the deadlines listed on the website so there is always an way to check them.

3) Make time sheets easily accessible

Make sure that the worker and customer can always acces their timesheets easily.

If you use printed timesheets, a PDF timesheet will be available for download via website.

Also send a document PDF to the customer /temporary worker when the collaboration begins.

4) Use a digital tool for time registration.

Customers who are requiring timesheets in paper may need to try the digital model in parallel with the well-known paper form.

Make sure that the customer experiences adds value using digital reporting by selecting a tool that gives the customer an overview and helps compare worked hours with the Vikar Agencies registries.

By making the workflow digital, records are documented and it becomes transparent and eliminates the eventual mistakes on registring the working hours.

The Vikar Agencies can document everything in the salary and billing base making the administrative part much easier.

5) Motivation for reporting the working hours and what brings in reality

It only takes 10 seconds to explain the temporary worker and customer the importance of getting the workings hours reported. After all, it is the key to correctly running payroll and billing, as all parties are interested in.

It is up to you to choose the tone.

In relation to the work, you may be the explanatory person who implies that the hourly registrations are required to send an invoice for the work. 'Delaying this process is affecting liquidity, which ultimately makes it more uncertain for us to find new tasks for you'.

Alternatively, you can choose the cash model, which will allow short time recordings as a requirement for the employee to work in the agency.

To get timely reports, pay particular attention to who is in charge and enter into dialogue with the person.

Preferably don't call or email the customer, instead visit the customer personally maybe there is a good reason for the delays.